Executive Committee Meeting Minutes

 

Date: March 10, 2027

Location: Remote Zoom Meeting

Secretary: Marco Falcioni

 

1. Call to Order & Roll Call

The meeting was called to order with the following members in attendance: John, Marco, Memo, Scott, Birk, Sofi, Steph, Ryan, and Robert.

2. Budget Planning & Fiscal Proposals

Scott presented the budget process for the upcoming fiscal year.

 

  • Deadlines: All committee chairs and departments must submit their budget numbers or detailed analyses to Scott by the end of March.

  • Timeline: The budget must be finalized by April 30th to ensure purchases can begin on May 1st in accordance with the bylaws.

  • Grant Impact: The upcoming budget will be presented both with and without the DBW grant.

  • New Line Items: A proposal was made to separate rescue skiff expenses from the general dinghy budget.

3. Operations & Systems Upgrades

Memo presented a proposal to modernize the club’s sign-out and lesson management systems.

 

  • Personal Device Sign-Out: The committee discussed transitioning from tablet-only access to a mobile-friendly web app. This system will include a half-mile location restriction for boat sign-outs and allow for remote sign-ins.
    Implementation: Memo intends to announce the mobile system at the May General Membership Meeting.

  • Lesson Management: A new tablet-based system is being developed to replace paper tracking for lessons.

  • Field Testing: Port Captain and Lesson Coordinators will field test the new windsurfing lesson staging site on a Saturday and provide feedback to Memo.

4. Training & Instruction

  • Advanced Dinghy Class: Scott is finalizing the schedule for the advanced dinghy class, which currently has three openings.

  • Diversity Initiatives: The committee discussed the need to increase the representation of women in advanced instruction.

5. Instructor Performance & Personnel

The committee addressed concerns regarding instructor safety, judgment, and negative student feedback.

 

  • Performance Improvement Plans (PIP): The group discussed formalizing a PIP process.

  • Policy Updates: There is a recognized need to update operating rules to allow for the suspension of unresponsive members until communication has been established.

  • Documentation: Excom members will review documentation and formalize the process.

6. Committee Updates & New Business

  • Rating Committee: Memo will form a subcommittee to discuss rating matters and schedule the annual meeting for May.

  • Open House Digitization: Dennis, Memo, and Ryan will discuss a proof of concept (POC) for digitizing the open house waiver process.

  • Administrative: Marco will send the confirmed cards for printing.